You believe Meeteor will help increase meeting effectiveness in your organization. So how do you get buy in from others? We've laid out some key points to help you introduce Starling to your team and minimize any resistance.
In this article, you’ll learn:
- How to introduce Meeteor to your team
- An example of the introduction email
- An example of introducing Meeteor in a meeting
Your introduction is the first step to building trust and getting buy-in from your team. Find an opportunity to share your excitement about Meeteor and get your team excited too. You can share individually with each teammate, send a group email message, or introduce Meeteor in one of your meetings, so your team can experience Meeteor in action. No matter which method you use to communicate with your team, make sure to include the following key points in your message:
- Share 'why' you want to use Meeteor
Reflect on what value you hope to get from trying Meeteor. This can be expressed as current issues you feel with your meetings, eg. no clear outcomes, inconsistent follow-up, too much wasted time. Or, talk about what will be different after using Meeteor, eg. fewer meetings, more productive conversation.
Tip: Look through the Meeteor website for ideas on how Meeteor can help facilitate better meetings.
- Address 'What's in it for me' for your team members
Help your team see the what will be different if they use Meeteor too, eg: less time wasted, clear next steps, shared knowledge and information, no more rehashing old discussion, etc.
Tip: Consider how the needs of a meeting participant are different from those of a meeting leader.
- Provide clear and sufficient information and resources
Clearly state how you expect the team to use Meeteor, where they can go for more information on Meeteor, and the plan moving forward, eg: we will use Meeteor for the project management meetings in the marketing team for 2 weeks. Throughout the two weeks, we will gather feedback and evaluate whether to use Meeteor for all meetings with all the teams.
Tip: Visit the Meeteor website and help site for more resources.
- Invite feedback
Share how you'd like team members to share their ideas, concerns or any other type of feedback, e.g. invite people to share with you directly, reserve the last 5 minutes of a meeting for group reflection.
Tip: Role model this behavior by sharing your reflections with the group as well.
Below is an example of the introduction email. Feel free to use it to help craft your own message.
|Hi YOUR TEAM MEMBERS' NAMES,
I am excited to tell you about a new product I recently discovered, Meeteor. The online app is designed to help plan effective meetings, capture meeting notes and support follow-through. This is a great opportunity for us to use this tool to make our meetings even better. Specifically, I'm looking forward to ADD A PAIN POINT YOU'D LIKE TO SOLVE. (e.g. having clearer outcomes from our meetings.)
Your participation will help the team determine whether this new meeting practice and tool helps us have more productive meetings. Any and all feedback is welcomed and should be directed to me.
You will receive an invitation email with the instructions for how to complete your account set-up. You can learn more about Meeteor at www.meeteor.com or reach out to me anytime if you have any questions or concerns.
I look forward to collaborating with you in Meeteor and having better meetings together.
An example of Introducing Meeteor in a meeting
Another powerful way to introduce Meeteor to your team is to have them experience Meeteor in action. Plan a 30-minute introduction meeting or allocate time during in a regular team meeting.
- Create a meeting in a workspace in Meeteor.
Name the workspace based on the team you're going to work with.
- Use the agenda below for inspiration and adjust it to match the needs of your team.
- Send out the meeting invitation at least 24 hours in advance.
Make sure to include a personal message to explain why you want to hold the meeting. Reference the message below and use your own words to share your excitement with the team.
- Use Meeteor to capture meeting notes.
Share the screen during the meeting so everyone can see the note-taking in action. You can also ask for a volunteer to take notes for the team.
- Send the Meeting Summary.
Share the meeting notes by clicking the 'Send Summary' button on the upper right corner of your meeting page at the end of the meeting. This will help everyone stay informed of the meeting outcomes and further demonstrate the power of using Meeteor to take notes.
Click here to download the agenda text and personalized message for easy copying and pasting.